ZenTao Project Management Hosting
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ZenTao is an open-source project-management system focused on software delivery. The community edition covers product stories, project and sprint work, tasks, bugs, test cases, and related reports. Official materials also describe Scrum, waterfall, and roadmap workflows.
It is actively maintained. Softaculous lists version 21.7. The open-source line is dual-licensed under ZPL and AGPL. Paid Biz and Max editions exist separately and are not implied by a Softaculous community install.
Current Release and Editions
Softaculous lists ZenTao 21.7, dated June 26, 2025, with an application footprint of about 253 MB. Official downloads publish matching source packages for several PHP lines, including PHP 8.1. Confirm the exact edition and PHP package installed by Softaculous before launch. Vendor “lifetime free upgrade” wording applies to ZenTao’s own community edition policy, not to a separate RSH hosting guarantee.
ZenTao Overview and Features
Built for Software Delivery Teams
ZenTao is useful when a development team needs stories, sprints, tasks, and bugs in one self-hosted system.
Community features should be verified in the installed edition. Do not assume Biz or Max modules such as extra integrations or desktop clients are included with a Softaculous community package.
Product stories and planning
Record product requirements and plan work from stories instead of keeping the backlog only in spreadsheets.
Sprints, tasks, and execution
Break selected stories into sprint and task work so the team can see what is assigned and what remains.
Bugs and test cases
Track defects and test work in the same system as the product backlog so QA findings stay linked to delivery.
Scrum and waterfall options
Official materials describe Scrum and waterfall support. Confirm the workflow options present in the installed 21.7 package.
Modules and extensions
ZenTao is modular and supports extensions. Enable only add-ons you have tested against the installed edition.
Reports and team visibility
Use the reports available in the community edition to review story, task, and bug progress after the team begins logging work.
Choose a ZenTao Hosting Plan
Choose a plan by expected users, product and project volume, attachments, report exports, notification email, database growth, and backup storage. ZenTao’s package is larger than most scripts in this catalog, about 253 MB before live data. A small team can start modestly. A multi-product delivery workspace with files and frequent updates needs more capacity and room for restore copies.
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What You Can Manage With ZenTao
Software product backlogs
Keep stories, priorities, and product plans in one place for a development team.
Sprint and task execution
Assign sprint work and follow task status without moving the team to a second tool for daily execution.
QA bugs and test records
Log bugs and test cases beside the stories they affect so coverage and fixes stay visible.
Self-hosted delivery workspaces
Run the community edition on your hosting account when you need on-premises control of product and project data.
Install ZenTao Through cPanel
RSH Web Services offers ZenTao installation through Softaculous in cPanel. Use this method first to create the packaged 21.7 application, its database, and administrator account. RSH Web Services can help with installation.
For manual installation, download the official package that matches your PHP version, create restricted database credentials, follow the vendor installer, and set the application URL. Test login, products, projects, stories, tasks, bugs, and mail before inviting the team.
Hosting Requirements
ZenTao is a PHP and MySQL application. Official source packages are published for several PHP versions, including PHP 8.1. Confirm the Softaculous package’s PHP line, required extensions, writable directories, and mail settings. Plan disk space for the 253 MB core plus attachments and backups.
Migrating or Upgrading ZenTao
Start with cPanel backups of all ZenTao files, attachments, and configuration plus a full database export. For a Softaculous-managed installation, use only the backup, clone, restore, or upgrade controls shown for ZenTao before manual work.
Follow official upgrade notes for the exact community versions you are moving between. Move matching files and database together, then test products, stories, projects, sprints, tasks, bugs, users, extensions, and notifications. Softaculous updates the installed ZenTao package; it does not convert another project tool into ZenTao or upgrade community edition into Biz or Max.
Security and Access Control
Keep ZenTao and its PHP stack current. Restrict administrator roles, protect database credentials, require HTTPS, and review product and project permissions. Enable only tested extensions. Separate community data from any later commercial edition you may license. Hosting firewall, malware scanning, and DDoS protection supplement application updates; they do not replace them.
ZenTao Backups and Recovery
Back up the ZenTao database and all application files, including configuration, attachments, extensions, and customizations. Keep several dated restore points and one off-account copy with cPanel backups. Create a fresh backup before upgrades or imports. Restore privately and verify products, stories, projects, tasks, bugs, users, and mail before returning the copy to the team.
All ZenTao Plans Include
DDoS Security Monitoring
A Distributed Denial of Service attack disrupts the operations of a website, server, or network by flooding it with unwanted Internet traffic.
WordPress Easy Install
With cPanel users can install configure, secure, update, and manage WordPress through the WP Toolkit interface.
Secure Email
Access your email program or the online Webmail interface using Secure SSL certification (HTTPS) protocol.
cPanel
With over 80 features to manage all aspects of your hosting account, website, email and domains.
Softaculous App Installer
A time and hassle-saving, automatic script installer with over 380+ scripts, and 1115 PHP classes classes like WordPress
Website Transfers
Free cPanel or WordPress website transfers with no down time, other types of migrations also available.
Spam Assassin
A program used to detect unsolicited, unwanted and virus-infected emails and stop or reject the spam messages.
FTP Access
FTP is a program that allows you to transfer files from your computer to your website.
Site Backups
Backups can be configure with the Backup Wizard in cPanel or right within WordPress.
Free SSL Certificates
Provide secure, encrypted communications between a website and an Internet, RSH Web provides free SSL certs.
ZenTao and Hosting Resources
See also project management hosting scripts, what Softaculous is, what cPanel is, PHP, and MySQL.
Related Hosting Apps, Tools, and Software for Any Hosting Account
Frequently Asked Questions
Is ZenTao still maintained?
Yes. Softaculous lists version 21.7 from June 2025, and the vendor continues to publish community and commercial editions. Install the packaged release, review official upgrade notes, and keep file plus database backups before changes.
Does a hosting plan include ZenTao Biz or Max features?
No. Softaculous installs the packaged ZenTao application, which follows the community/open-source line unless a different edition is separately licensed and installed. Biz, Max, desktop clients, and extra commercial modules are vendor products. Confirm the edition on screen after install before promising those features to your team.
Can ZenTao run on a private subdomain?
Yes. Install it on a staff subdomain, require HTTPS, and limit access with product and project permissions plus hosting controls. Set the application URL before launch and test login, story links, and notification addresses. A private hostname does not replace role review or backups.
How much hosting storage does ZenTao need?
Softaculous lists about 253 MB for the package, which is large compared with many other scripts. Live usage grows with attachments, history, exports, extensions, logs, and retained backups. Choose a plan with room for that core size plus growth and restore copies. Monitor disk, inodes, and database size after the team begins logging work.
What should I test before adding real stories?
Use a staging copy to test administrator login, products, stories, projects, sprints, tasks, bugs, test cases, user roles, extensions, and email. Confirm the PHP version matches the installed package. Restore a backup to a separate location before importing production data.
Does ZenTao support Scrum and waterfall?
Official product materials describe Scrum and waterfall support. The exact workflow screens depend on the installed edition. Review the modules available in 21.7 after install rather than assuming every commercial planning view is included.
Can ZenTao send notifications from my domain?
Yes, when mail settings are configured. Use a dedicated sender on your domain, protect its credentials, and test delivery. Add the DNS authentication records required by the sending service. Review which events generate messages in the installed edition before relying on them for sprint work.
How do I recover ZenTao after a failed update?
Stop further changes and preserve the current files and database. Restore a matching backup to a private location, then test products, stories, projects, tasks, bugs, users, extensions, and mail. Do not mix files and database exports from different times. After the restored copy works, document the failure before another update.
What permissions should I configure first?
Create separate administrator, product-owner, project, developer, tester, and read-only roles if the edition provides them. Grant only the product and project access each role needs, then test with ordinary accounts. Review access when staff leave and remove unused privileged accounts promptly.
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