How do I use the Mailing Lists feature in cPanel

cPanel - Email - Mailing Lists

Mailing lists allow you to use a single address to send mail to multiple email addresses. cPanel handles mailing lists with the third-party Mailman application. For more information, read the Mailman documentation

Even with these settings enabled, the Mailman service will not start until the server hosts at least one mailing list.

Creating A Mailing List

The system includes an interface that allows you to define a name, password, and domain name for the mailing list.

To add a new mailing list, perform the following steps:

• • Enter the mailing list name in the List Name text box.
• • Select the domain for the mailing list from the Domain menu.
• • Enter and confirm the new password in the appropriate text boxes.

Select one of the following privacy options:

• • Private ━ Private archives exist for this mailing list. The administrator must approve subscriptions, and the Mailman interface does not display the mailing list.
• • Public ━ Public archives exist for this mailing list. The subscriptions are open and the Mailman interface displays the list.
• • Click on "Add Mailing List" to create the new mailing list.

After you create a mailing list, use the functions below to modify, delete, or change the password.

View The Current Mailing List

The Current Lists section of the interface displays the mailing lists on the account. To search for a mailing list, enter a keyword in the Search text box.

The following information describes the Current Lists table:

• • List Name ━ The mailing list’s full email address.
• • Usage ━ The amount of disk space that the mailing list uses.
• • Access ━ The user’s level of access to the mailing list.
• • Private ━ Private archives exist for this mailing list. The administrator must approve subscriptions, and the Mailman interface does not display the mailing list.
• • Public ━ Public archives exist for this mailing list. The subscriptions are open and the Mailman interface displays the list.
• • Admin ━ A row-delimited list of email addresses of the mailing list administrators.
• • Functions ━ Administrative functions for the mailing list (see below).

Managing The Mailing Lists

To manage a mailing list, perform the following steps:

• • In the Current Lists section of the interface, scroll to the name of the mailing list. Alternatively, enter a keyword in the Search box and click Go.
• • In the Functions column, click Manage next to the name of the mailing list.

After the Mailman management interface appears, you can define the various configuration options.

Enabling Spam Filters For The Mailing Lists

To enable spam filters for a mailing list, perform the following steps:

• • In the Current Lists section, scroll to the name of the mailing list. Alternatively, enter a keyword in the Search box and click Go.
• • In the Functions column, click Manage next to the name of the mailing list.
• • In the Configuration Categories section at the top, click Privacy options.
• • Click on "Spam filters".
• • Enter the filter rules that you wish to apply. For more information, read cPanel's How to Create Mail Filter Rules For Mailing Lists documentation.
• • Click on "Submit Your Changes".

For more information on spam filters and features, read the Mailman documentation.

Changing The Password

You can use this interface to change the password for a mailing list without the old password. This is useful, for example, to recover control of your mailing list if you forget or lost the password.

To change the password for a mailing list, perform the following steps:

• • In the Current Lists section of the interface, scroll to the name of the mailing list. Alternatively, enter a keyword in the Search text box and click Go.
• • In the Functions column, click Change Password next to the name of the mailing list. A new interface will appear.
• • Enter and confirm the new password in the appropriate text boxes.
• • Or Click on "Password Generator" to generate a strong password.
• • Click on "Change Password" to activate the new password.

Delegating The Mailing List

You can delegate administrative rights on a mailing list to specified list members. Delegates can approve messages that await approval.

To manage the Delegation settings on a mailing list, click Delegation for that mailing list.

Delegate administrative rights to an additional user

To delegate administrative rights on a mailing list, perform the following steps:

• • Under Available Users, select the email addresses of the users to whom to delegate administrative rights.
• • Click on the right arrow.
• • Click on "Save".

Removing Admin Rights

To remove administrative rights from an address on a mailing list, perform the following steps:

• • Under List Administrators, select the email addresses of the users from whom to remove administrative rights.
• • Click on the left arrow.
• • Click on "Save".

Deleting A List

To delete a mailing list, perform the following steps:

• • In the Current Lists section of the interface, scroll to the name of the mailing list. Alternatively, enter a keyword into the Search box and click Go.
• • In the Functions column, click Delete next to the name in the list. A new interface will open.
• • Click on "Delete Mailing List to confirm.